ACRIS: Online City Register

In order to provide the best ACRIS (Automated City Register Information System) experience for all users and to ensure there is no degradation in system performance, the Department closely monitors user traffic. System devices are installed to monitor bandwidth utilization and are set to restrict the daily bandwidth utilization to 400 MB, effective May 15, 2006. The Department will deny future access to those IP addresses in violation of this policy.

In addition, the Department restricts access to users of robots, automatic scripts and other methods that consume excessive bandwidth to download information from ACRIS. High-volume users should contact the City Register to establish data subscription services that have been specifically designed to support such traffic. For more information please visit: http://a836-acris.nyc.gov/references/SDSTutorial/index.html.

Announcements

Beginning June 1, 2008 if you are not picking up your recorded documents from the City Register's office, please provide at document submission an appropriate sized, self-addressed, stamped envelope for document return.

Subscription Data Services is now called Electronic Data Services
This name change will be seen on all of the Data Services web pages. Customer ID’s, Keywords, and Data Services functionality remain the same.

Cover Page
Validation of Reference Numbers for Pre-Paid Tax Transactions:
Customers can either enter in the Amount field, the Total Remittance paid (i.e. the Total Tax paid and any Fees paid) or the Total Tax paid

Document dates are now required for the document types below. Enter the date of the creation of the Cover Page into the Document Date field:

UCC3 ASSIGNMENT
UCC3 AMENDMENT
UCC3 ASSUMPTION
UCC3 BANKRUPTCY
UCC3 PARTIAL ASSIGNMENT
UCC3 RELEASE
UCC3 SUBORDINATION
UCC3 TERMINATION
FEDERAL LIEN-IRS
RELEASE OF FEDERAL LIEN
PARTIAL RELEASE OF FED LIEN

ACRIS Release 4.0

December 3, 2007

The next major release of ACRIS (Release 4.0) is scheduled to go into production on December 3, 2007. Click on the link below to read more information on the enhancements to be included in this next release:

Question (1) - What should I do with transactions with both accepted and rejected documents that I’m working on prior to December 3rd?

Question (2) - What should I do when I receive the email notification that the transaction has been recorded?

Answer
If you are the "Presenter", you can then return the accepted documents to the "Return To" parties.
If you are not the "Presenter", you can notify the "Presenter" parties that the transaction has been recorded. The accepted documents that were part of the transaction can then be sent to the "Return To" parties.

Question (3) - Why is a letter summarizing the return information for all of the documents in the transaction being sent out with the endorsed cover pages?

Answer
The letter is being sent so that the "Return to" parties know that if a document is not included with the endorsed cover pages, it is with the "Presented" party, because it was previously accepted by the City Register.

In the "Detailed Document Screen" the RPTT Cash amount of the property (from line 1, schedule 1) will be displayed in the Document Amount field, rather than the consideration amount from the RPTT (from line 11, schedule 1). This means the amount only includes the cash payment or value of the property and not other considerations such as; RPT Tax and/or other taxes or expenses of the grantor paid by the grantee or amounts of other liens on the property.

Federal Lien Party Search
Please view the Quick Reference Guide below for important information on Federal Lien search strategies using ACRIS Document Search.

Search by Party Name Quick Reference Guide (202.9k)

UCC Addendums
It is critical that the correct Collateral Code is selected when creating a Cover Page because the code selected affects the expiration date of the UCC.

Initial Coop UCC filed with an Addendum
When filing a UCC Cooperative Addendum with an Initial UCC, choose "Cooperative with Addendum" as the Collateral Code in order to set the expiration date to fifty years.

UCC Coop Addendum
If a UCC Cooperative Addendum is filed separately, using the "UCC Cooperative Addendum" Document Type choose "Cooperative with Addendum" as the Collateral Code to add fifty years to the effective date of the original UCC filing.

UCC Coops filed without an Addendum
UCC's filed without an addendum should use the Collateral Code of "Cooperative" to set the expiration date to five years.

Cover Pages and E-Tax Forms
Please Note: ACRIS Cover Pages are purged from the ACRIS system according to the schedule below if they are incomplete without payment or completed but not submitted without payment. ACRIS E-Tax Forms are purged from the ACRIS system according to the schedule below if they are incomplete or completed but not attached to a Cover Page. The schedule is as follows:

These dates are subject to change in the future at the discretion of the City Register. Please be sure that you complete and submit your initiated ACRIS Cover Page and E-Tax forms within the timeframe above.

October 2006
ACRIS Release 3.03: UCC Addendums, ACRIS Jump Page, Cover Page, Tax Forms
Changes were made so that the expiration dates of UCC Coop Addendums extend the life of the UCC chain fifty years from the initial filing which conforms to current UCC law.

Users entering the ACRIS Website from a bookmark are automatically be taken to the ACRIS Jump Page where they can find new information from the City Register concerning changes in laws that affect Cover Pages, Tax Forms, UCCs and other documents, ACRIS enhancements, new modules, maintenance dates when the system is unavailable, and other ACRIS news.

August 2006
Cooperative Apartment Sales Price
Effective Tuesday, August 1, 2006, the sales prices of individual cooperative apartments for every borough from July 2004 forward will be available in ACRIS.

Please note that our definition of sales price is one of full consideration, which includes any compensation (i.e. cash, unpaid principal of pre-existing mortgage(s), accrued real estate taxes, other expenses) paid by the grantee to the grantor. This full consideration is the basis for calculation of the taxes owed on the transaction.

May 2006
In order to provide the best ACRIS experience for all users and to ensure there is no degradation in system performance, system regulators were installed to monitor bandwidth utilization. The daily bandwidth utilization for non-subscribers was limited to 400 MB, effective May 15, 2006, and the Department will deny future access to those IP addresses in violation of this policy.

March 2006
Subscription Data Services (SDS) was launched March 13, 2006. Users who subscribe to this service are able to download data files and ACRIS indexes and images of the past 60 calendar days.

ACRIS is designed to allow end-users to access data through single transactions and was not designed to support automated forms of data extraction. The launch of this new subscription service will now enable subscribers to download, in volume, index and image data directly from ACRIS via FTP. Annual, semi-annual, quarterly and monthly subscriptions are available, the price of which is based upon the type of data and boroughs of transactions being downloaded.

Historical index data is also available for download by special request to the City Register. An active subscription to download historical index data is not required. Instead, such requests will be reviewed and approved on a case-by-case basis, and the cost of downloading historical index data quoted in advance. Upon acceptance of the quoted cost and receipt of payment, the data will be made available for download via FTP.

When completing a Cover Page for a UCC financing statement, the Document Date entered should be the same as the Cover Page preparation date, or within six months of the initial UCC filing's expiration date.

System Requirements
Microsoft Windows 95 or later
Microsoft Internet Explorer 6.x or higher; Netscape Navigator 8.x or higher.
Minimum resolution 1024x768 dpi
Recommended resolution 1280x1024dpi
Session Cookies enabled
Javascript enabled
Windows-supported printer
Pop-up blockers disabled