Qualifying Event
Under DeCAP, you may only make changes in the amount you contribute or the number of dependents covered. However, you must experience a mid-year Qualifying Event in order to effect such a change.
The definition of a Qualifying Event is determined by the Internal Revenue Service (IRS). Qualifying Events include but are not limited to:
- Marriage, divorce or annulment;
- Birth or adoption of a child;
- Death of a spouse or dependent;
- Ineligibility of a dependent;
- Start or termination of employment of participant or
participant's spouse;
- Changing from part-time to full-time status or
vice-versa by participant or participant's spouse; or
- Taking an unpaid leave of absence by participant or participant's spouse.
Should you experience a Qualifying Event and wish to change your contributions to the Plan or terminate your participation in the Plan, you must notify the FSA Administrative Office directly by submitting a DeCAP Qualifying Event Mid-Year Change Form and an FSA Enrollment/Change Form within 30 days after the Qualifying Event with proper documentation.
Note: You can have more than one Qualifying Event
per Plan Year.
Download FSA Program Forms &
Brochures
Agency Transfer
If you transfer agencies within the City or transfer to a City-related agency, you must notify the FSA Administrative Office at least 30 days prior to your transfer in order to continue your payroll deductions.
Termination of Employment
If the Qualifying Event is due to your termination, your contribution to DeCAP will cease as of your date of termination from employment. However, any remaining balance in your account prior to your termination date will be available for reimbursement upon receipt of a valid claim incurred during the Plan Year.
Missed Deductions
If for any reason deductions cannot be made from any paycheck, your annual contribution allocation will be decreased by the amount of any missed payroll deductions. You will not be entitled to increase subsequent deductions to replace those missed. Therefore, it is important to notify the FSA Administrative Office if you are not experiencing payroll deductions.
Other
If you pass away during the Plan Year, the same conditions for termination as described above will apply. In addition, any claims for services provided before your death must be submitted by your spouse or your estate and will be paid to same. Documentation will be required.
Read the DeCAP FAQ
Flexible Spending Accounts Program
