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|   The information in this guide is designed to provide tips on how to obtain a Business Certificate or incorporate your business in New York State. Applying for a Business Certificate (Also known as "Doing Business As" or Trade Style Certificate) Who Must File a Business Certificate? If you plan on conducting for-profit business in NYC under any name other than your own, or if you plan on conducting business as a partnership then you are required by law to file a Business Certificate in the appropriate County Clerk's Office. For example, if you want to see your bakery goods as "Anna's Best Cookies", you will need to register that name. Which Form Do I Need?
Where Do I File It? County Clerks' Offices
Where Do I Get the Proper Forms to File? Forms may be available at commercial stationary stores that sell legal forms or you may phone Blumberg at (800) 221-2972 or visit http://www.blumberg.com. How many Forms Should I Obtain? Three forms are recommended: one for the County Clerk, one for your bank if you plan on opening a business account, and the third for display at your business. How Do I Determine Whether the Name I Want to Use Is Available? You must complete a name search at the County Clerks office to assure that the chosen name is not already in use. The County Clerks office will conduct a search on their system at the time of the filing for availability. (Note: Form X-201-You may not use a term that suggests there is more than one owner of the business such as associates, limited, consultants, groups, etc., nor use the words: club, social club, U.S.A, United States. You may not use only the first and last name of an individual in the name of your businesses.) Requirements
How to Form a Corporation in New York State What Is a Corporation? A corporation is a legal entity separate and distinct from the individual(s) who composes the business. Which Form Do I Need?
Where Do I File It? Corporations are formed by filing a Certificate of Incorporation with the New York Department of State. If you are mailing the certificate, the completed signed form together with the necessary filing fees should be sent to the NYS Department of State, Division of Corporations, State Records and Uniform Commercial Code, 41 State Street, Albany, NY 12231. Where Do I Get the Proper Forms to File? Forms may be available at commercial stationary stores that sell legal forms or you may phone Blumberg at (800) 221-2972 or visit http://www.blumberg.com. How Do I Determine Whether the Name I want to Use Is Available? Business Corporation, Limited Liability Company & Limited Partnership The Department of State will make a determination of name availability in response to written requests addressed to the Albany Office of the Department of State that are accompanied by a fee of $5 for each name to be searched for availability. Limited Liability Partnership There is no statutory requirement that limited liability partnership names be checked for availability. Therefore, any name that otherwise meets statutory requirements will be approved for use for a limited liability partnership. For Further Information Automated Information This automated system provides general information on filing procedures and fees. Phone: (518) 473-2492. (24hrs/7days) Customer Service Representatives/Certificate Filing Assistance Between the hours of 8:00 AM and 5:00 PM. Customer Service Representatives and Business Document Specialists are accessible through the automated system. Customer service personnel can assist callers with general information while the specialists assist callers with specific instructions and information regarding certificate filings. Phone: (518) 473-2492 Website: http://www.dos.state.ny.us/corp/corpwww.html This Simple Solution is also available in Chinese and Spanish. |  | |||||||||||||||||||||||||||||||||||||||||||||
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