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GENERAL
INFORMATION FOR VENDORS
- How to find out about up-coming Procurements
- Procurement Policy Board Rules
- Vendor
Enrollment Application
- Pre-qualified Lists
- Agencies with their own Vendor Applications
- Public
Access Center
- Business Opportunity Programs
HOW
TO FIND OUT ABOUT UP-COMING PROCUREMENTS
Procurements
valued at more than the City's Small Purchase dollar
limits ($100,000):
- Bidders
Lists. For most of these procurements, agencies
send out notices of the solicitation to all the vendors
on established mailing lists called Bidders Lists.
To place your organization on the City's centralized
Bidders Lists, fill out the NYC-FMS
Vendor Enrollment Application.
(While NYC currently uses the postal service to distribute
solicitation notices, vendors should provide their
e-mail address now to allow electronic transmission
in the near future).
- Pre-qualified
Lists. Under certain circumstances agencies are
permitted to solicit only from vendors on pre-qualified
lists maintained by the agency. See Pre-qualified Lists
for additional information.
- The
"City Record". Most of these procurements are
also advertised in the City
Record On-line
and the printed "City Record," which is available
in most public libraries. To subscribe to the printed
City Record, print and submit order
form.
For a list of agencies not using the City Record see below.
 Adobe
Acrobat
Procurements
valued at or below the City's Small Purchase dollar
limits (see above): These purchases are not advertised
in the "City Record" (either on-line or in printed form).
However, agencies do send out notices to, among others,
a randomly selected sub-set of the vendors on applicable
Bidders Lists.
Non-City
agencies have their own Vendor Applications (see below).
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PROCUREMENT
POLICY BOARD RULES
How
New York City agencies carry out procurements is governed
by New York State Law, the New York City Charter and
Administrative Code, and the Rules
of the New York City Procurement Policy Board. These
Rules can be downloaded in PDF format. You can also
request them either in hard copy or on disk, by calling
the Procurement Policy Board office at (212) 788-0010.
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VENDOR
ENROLLMENT APPLICATION
Bidders
lists are established mailing lists of vendors which
have registered with the City to sell specific products/services.
For most procurements above $5,000, the PPB
Rules
require agencies to send notices of upcoming contracting
opportunities, at a minimum, either to all or to a random
sub-sample of the vendors contained in applicable bidders
lists. Vendors can sign up for placement on bidders
lists--free of charge--by filling out the on-line NYC-FMS Vendor Application.You
can also request a printed copy by calling the Vendor
Enrollment Center at (212) 857-1680. When you use this
application, over 80 City agencies will be able to access
your information.
Non-City
agencies have their own Vendor Applications (see below).
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PRE-QUALIFIED
LISTS
The
PPB
Rules
permit agencies to develop and solicit from pre-qualified
lists of vendors, under certain circumstances. When
an agency decides to establish a new pre-qualified list,
it will publish a notice in at least five issues of
the printed "City Record" inviting suppliers to apply.
Such notices are also published annually for pre-qualified
lists maintained by an agency.
The
following table lists the agencies currently making
regular use of pre-qualified lists, what kinds of lists
the agency maintains, and how to obtain additional information
and qualification questionnaires.
Important:
to be placed on the City's centralized Bidders Lists,
vendors must submit a NYC-FMS
Vendor Application in
addition to any pre-qualified questionnaire.
A
completed qualification questionnaire may be submitted
to the respective Agency Chief Contracting Officer at
any time and action (approval or denial) shall be taken
by the agency within 90 days from the date of submission.
Any
denial or revocation of pre-qualified status will be
recorded as cautionary information in the Vendex
system, and can be appealed to the Agency Head and
then to the Office of Administrative Trials and Hearing
(OATH). Section 3-10 of the PPB
Rules describes the circumstances under which pre-qualified
lists may be used.
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AGENCIES
USING THEIR OWN VENDOR APPLICATIONS
The
agencies listed below are not subject to the PPB Rules,
do not use the NYC-FMS Vendor Enrollment Application
and, in some cases, post their solicitations on their
own web sites.
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PUBLIC
ACCESS CENTER
The
Public Access Center
is available to vendors and the public as a central
source for contract and contractor-related information
through computer access at the Center, which is located
at 253 Broadway, 9th floor, in lower Manhattan. It is
open Monday through Friday from 10 am to 4 p.m. For
additional information, contact the Mayor's Office of
Contract Services at (212) 788-0010.
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BUSINESS
OPPORTUNITY PROGRAMS
The
New York City Department of Small Business Services
(SBS) offers several programs
to help small businesses that want to do business
with the City.
The
HPD Business Opportunity Program
The
HPD Office of Community Partnerships has developed the
Business
Opportunity Program to provide information and technical
assistance to businesses about HPD contract opportunities
in particular and City contract opportunities in general.
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